IT Equipment and Telephone Policy

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The IT Equipment and Telephone Policy provides guidelines for the use of information technology equipment and telephones by employees.

  • Easy to use
    Clear and comprehensive guidance notes.
  • Customisable
    Easily customisable template to suit business operation needs.
  • Pre-written terms
    Well considered information security and protection terms.
  • Cost-effective
    High quality and cost-effective IT equipment and telephone policy.

IMPORTANT NOTICE: While you are purchasing a very comprehensive Australian template, it is important to understand that the purchasing of this template is not considered legal advice. If you require legal advice and support utilising this template, or if you have other questions, you can book a free 15 minute consultation with a team member from our associated law firm Legal Kitz.


The IT Equipment and Telephone Policy includes the following:

  • Overview
    • Scope and Application
    • Policy Administration
    • Purpose
    • Compliance with the Law
    • Definitions
  • Use of Computer Equipment
  • Internet and Email Facilities
  • Telephone Systems
  • Information Protection
  • Security
  • Security Violations
  • Computer Viruses
  • Non-Compliance

Why does my business need an IT Equipment and Telephone Policy?

This IT equipment and telephone policy provides the guidelines of usage for all the hardware and software provided for employees’ use in the workplace or while completing work activities remotely. They cover devices such as computer desktops and monitors, laptops, tablets, phones, wireless devices.

You will need an IT Equipment and Telephone Policy if your workplace provides IT Equipment and Telephones (whether mobile phones or landlines) for your employees to use to carry out their work requirements. This will ensure that there is clear communication between employer and employee what activities the IT equipment and telephones can be used for. For example, you do not want your employees to be having highly personal and leisurely conversations on the work telephones with their co-workers or personal contacts, nor do you want your employees to be utilising the workplace computers or tablets to be accessing websites where malware and spyware may be present. These provisions can be made in this policy.

The Business Kitz IT Equipment and Telephone Policy provides general guidelines of what constitutes appropriate use of IT equipment and telephones and gives the business the right to monitor an employee’s work devices should they suspect that it is being used inappropriately, and to recover logs and history of an employee’s devices in the event of an investigation.

This policy will outline the guidelines of employees’ usage of IT equipment and telephones to ensure that the equipment is used appropriately and is protected. It will also provide procedures to take if the security of the software is violated.

We recommend that you purchase and implement an IT Equipment and Telephone Policy to clearly communicate to your employees what acceptable usage of these devices are to promote a safe workplace.

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