Mastering e-signatures: a step-by-step guide to creating your digital signature

Creating an electronic signature, or e-signature, is a convenient and efficient way to sign documents electronically without the need for physical ink or paper.

Here’s a step-by-step guide on how to make an e-signature:

  1. Choose an e-signature platform: There are various e-signature platforms available that offer easy-to-use tools for creating and managing electronic signatures. Examples include DocuSign, Adobe Sign, HelloSign, and SignNow. Select a platform that suits your needs and sign up for an account.
  2. Upload the document: Once you’re logged into your e-signature platform, upload the document that requires your signature. This can typically be done by clicking on the “Upload” or “Select Document” button.
  3. Position your signature: Locate the signature field within the document where you need to place your signature. The field may be pre-defined or you may have the option to create a new signature field. Click on or drag the signature field to the desired location within the document.
  4. Create your signature: The e-signature platform will offer different options to create your electronic signature. You can choose to draw your signature using your mouse or trackpad, upload an image of your hand-written signature, or use a font-style signature generated by the platform. Follow the instructions provided by the platform to create and finalise your signature.
  5. Apply your signature: Once your signature is created, apply it to the signature field by clicking or tapping on the designated area. The e-signature platform will usually prompt you to confirm your action and ask for any additional details, such as your name and date.
  6. Save and send: After you have successfully applied your e-signature, save the document. The e-signature platform may provide options to download the signed document or share it with others via email or a unique link. Choose the appropriate method based on your needs.

How do I create a handwritten e-signature?

To create a handwritten electronic signature, you have a few options:

  1. Pen and paper: Start by signing a piece of paper using a pen. Then, scan the paper or take a high-resolution photo of your signature.
  2. Digital tablet or stylus: If you have a digital tablet or a stylus, you can use it to sign your name directly on the device. Many tablets and stylus pens offer pressure sensitivity and precision for a more authentic signature.
  3. Signature apps or software: There are various signature apps and software available that allow you to create a digital representation of your handwritten signature. These tools often offer features to customise the style, thickness, and colour of your signature.

Once you have a digital image of your handwritten signature, you can use it in various applications. Most e-signature platforms and document editing software allow you to upload or insert an image of your signature into the desired document. Make sure to save a high-quality version of your signature to ensure it appears clear and legible when inserted into electronic documents.

How do I create an e-signature on my phone?

Creating an electronic signature on your phone is a convenient process. Here’s a simplified guide:

  1. Install an e-signature app: Download and install a trusted e-signature app on your smartphone. Popular options include Adobe Sign, DocuSign, HelloSign, or SignNow.
  2. Import the document: Open the app and import the document that requires your signature. You can typically import documents from your phone’s storage, cloud storage services, or email attachments.
  3. Create your signature: Use the app’s signature tools to create your electronic signature. You can choose to draw your signature with your finger or stylus, upload an image of your handwritten signature, or use a pre-designed font-style signature.
  4. Apply the signature: Once you have created your signature, position it within the document at the desired location. The app will provide tools to resize, rotate, or adjust the appearance of your signature to fit the document appropriately.
  5. Save and share: After applying your e-signature, save the document within the app and choose how you want to share it. You can send it via email, save it to cloud storage, or directly share it with other apps or recipients.

Remember to review the specific features and steps of the e-signature app you choose, as the process may vary slightly. Additionally, ensure that the e-signature you create meets the legal requirements for your jurisdiction and the specific document being signed.

Are e-signature legally recognised in Queensland?

In Queensland, Australia, electronic signatures (e-signature) are legally recognised and generally accepted for most business transactions and legal documents. The Electronic Transactions (Queensland) Act 2001 aligns with the federal Electronic Transactions Act 1999, stating that e-signature are valid if they reliably identify the signatory and indicate their intention to be bound by the document’s contents.

However, certain documents, such as wills or real estate transactions, may have specific requirements. It’s advisable to consult legal advice for specialised or legally sensitive documents. In practice, e-signature are widely accepted in Queensland, providing convenience, efficiency, and security for various industries and sectors. Nonetheless, it’s always wise to confirm acceptance with relevant parties before using e-signature to ensure compliance with any specific policies or preferences.

It’s important to note that the legality and acceptance of e-signature may vary by jurisdiction and the nature of the document being signed. For legally sensitive documents, it’s recommended to consult legal professionals or review local regulations to ensure compliance with applicable laws.

Legal advice

Our highly experienced solicitors at our sister company, Legal Kitz can provide you with advice that is tailored to your situation, ensuring that your concerns are addressed. You can also request to book a free consultation or contact them at or 1300 988 954. You can also check out our Business Kitz subscription service today to begin your business with a solid foundation that ensures compliance. 

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