Employees are the heart and soul of any business so it is essential that they are provided with the right training in their employee induction to help them succeed. A lack of foundational knowledge and gaps in new employee training procedures can make or break the success of the company as a whole. Starting a new role can be overwhelming and stressful, so it is the responsibility of the company to create a tailored induction program to ensure new staff fully understand the business and its values. This Business Kitz blog will provide you with some tips and tricks to make your induction processes productive.
What is an employee induction?
When a new employee joins a team, they are usually provided with thorough training. These sessions include communicating important information about the company, their role and responsibilities, key procedures, expectations and policies. Employees should also be provided with one-on-one support to help them adjust to their new environment and responsibilities.
Why is a proper employee induction important?
An effective induction process ensures that new employees are properly trained and informed about the company’s standards of expectation, culture, and the overall environment. This will allow employees to understand how the company is structured and how it operates, which may vary from their previous positions and/or experience. Research conducted found that employees who are part of a well-structured induction program are 82% more likely to remain with the company for more than 3 years. When induction procedures are excluded from the hiring process, retention rates can decrease and it risks the likelihood of mistakes.
What are the benefits of an employee induction program?
It is beneficial for the new employee to go through an induction process that introduces them to their co-workers, the business, the business’ culture and expectations. Further, it also provides new employees with the necessary information to perform their duties and new role. This process allows management or senior staff to meet and interact with the new recruits, which is beneficial to both parties involved:
- Positive workplace culture
- Improves employee retention rate as it reduces the rate of employee turnover, which ultimately decreases recruitment costs and time
- Maximises operational efficiency and productivity
- Company reputation will improve as it reinforces professional standards
- Provides an opportunity to showcase the company
- Increases employee engagement
For New Employee:
- Improves confidence in their role and boosts team morale
- Allows employee to settle into their new role quicker
- Provides a better understanding of role and the value it offers the organisation
- Allows the employee to feel respected and valued within the organisation
- Better understanding of company processes, policies and procedures
- Establishes good communication with managers and team members
Employee Induction Structure
Employee induction procedures can be conducted in a range of ways, sometimes including online programs to complete, videos to watch, and/or orientation sessions for employees to attend in-person so that employees are aware of what is required of them when employment commences.
When inducting employees in person, a typical induction will include:
- Meeting the new members and introducing them to the rest of the team, allowing them to feel comfortable to ask questions
- Giving the employees a tour of the workplace, highlighting the necessities such as the toilets, first aid box, fire exits, kitchen facilities and their workspace.
- Discussing any health and safety procedures, showing them how to stay safe in the work environment
- Complete all of the necessary documentation, including signing the employment contract, and any other specific documentation according to the company
- Understanding company policies – go through any important company policies and procedures, such as dress code, annual leave, sickness absence, to ensure new employees understand and can clarify any questions.
- Explain the key responsibilities of their new role, allow them insight into how they will be contributing to the company, and offer room for questions and clarifications.
- Spend one day with a employee-guide, where the employee will work alongside another member in a similar role, to understand any additional training requirements or assistance they may need
Online Modules and Training
Online Training allows the business to streamline the employee induction process and update current employee training whenever new training requirements arise. There are a variety of applications that can assist in setting this up, such as any links from this range of corporate training platforms. Online training modules may follow a similar structure to the areas of discussion mentioned above in the in person training section. These modules can be more practical for those who are limited on time, but it does lack the personal approach that is important when onboarding new staff.
We recommend you purchase and implement an Employee Induction Policy and Procedure into your business to streamline human resources processes and provide clear, easy-to-follow directions with regard to inducting new employees. Business Kitz offers a well-structured induction policy checklist, that will enable you to complete a successful onboarding process with ease.
If you require legal advice and support utilising our employee induction template, or if you have other questions about the legalities surrounding the employee onboarding process, please do not hesitate to contact our sister company, Legal Kitz, by phone on 1300 988 954 or email to firstname.lastname@example.org. We offer a FREE 30-minute consultation for all your legal needs.